1. Online registration relating to “Fecc Annual Congress 2022” taking place in Sitges, Spain from 05 to 07 September 2022.
Your personal data as contained in this online registration system will be collected and further processed for the purposes detailed hereafter under Point 2. The relevant processing operations thereof and the Congress are under the responsibility of the Fecc Annual Congress Organising team, acting as the Controllers.
2. What personal information do we collect, for what purpose and through which technical means?
The personal data collected and further processed:
- data necessary for the organisation and management of the meetings, such as gender (needed for the right title)/name/surname/profession/organisational affiliation/ postal and e-mail addresses/ phone number
- photographs/pictures, presentations, audio and video recordings of speakers and participants
- feedback and information submitted by participants via the event mobile application during the event (e.g. responses to survey questions, feedback, listed under the participant’s name, etc.). They may be published during the meeting. Feedback and information may further be collated in an anonymised format in the framework of Fecc in follow-up to the event.
The purpose of the processing of personal data performed in the context of the Congress is the management and organisation of the Congress including management of: lists for contacts, invitations, participants, distribution of participants list to event participants (name, organisation, email address) via the online event application, publication of participants list (name and organisation) as part of the Congress report, reports, audio-visual recording, distribution of reports, feedback on reports, meeting follow-up, follow-up meetings, follow-up actions, news, publications, photographs/pictures, presentations, mobile application to facilitate communication and networking during the event ,audio and video recording of speakers and participants ,publication on the internet and intranet.
3. Who has access to your information and to whom is it disclosed?
Some of your personal data (first name, last name, organisation, pictures, video recording) will be published on the web (https://www.fecc.org/events/annual-congress-2022 and https://fecc-congress.com/) and some will be available for participants via the mobile application (first name, last name, organisation). If you do not agree with this publication of your personal data, please opt-out where required or inform the data controller by using the Contact Information below and explicitly specifying your request.
In the conferences webcast portal, data such as first name, last name, profile, picture, short CV of a speaker and presentation(s) if provided by the speaker, may be indicated in the portal. No personal data is added for interventions which are not indicated in the programme (e.g. questions from the public).
Access to personal data as well as all information collected in the context of this Congress and the organisation thereof, is only granted through UserID/Password to a defined population of users, without prejudice to a possible transmission to the bodies in charge of a monitoring or inspection task in accordance with Community legislation. These users typically are: the moderator of the Congress, supported by a team in the operational services inside FECC acting as processors. In order to facilitate contacts among event participants, a contact list of participants is shared between attendees.
No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned.
4. How do we protect and safeguard your information?
The collected personal data and all information related to the above-mentioned meeting are stored on the servers of Fecc, the operations of which abide by Fecc’s security decisions and provisions.
Information displayed on the internet/intranet might be stored on servers of external contractors abiding by the necessary security provisions.
Access to all collected personal data related to the above-mentioned meeting is only possible to the above described populations with a UserID/Password.
5. How can you verify, modify or delete your information?
In case you want to verify which personal data is stored on your behalf by the responsible controller, have it modified respectively corrected or deleted, please contact the organisers by using the Contact Information below and by explicitly specifying your request.
Special attention is drawn to the consequences of a request for deletion, in which case any trace to be able to contact you will be lost.
6. How long do we keep your data?
Personal data is kept as long as follow-up actions to the Congress are necessary with regard to the purpose(s) of the processing of personal data as well as for the Congress and its related management. All personal data will generally be deleted from databases 10 years after the last action in relation to the Congress Reports, containing personal data will be archived according to the relevant Fecc’s legal framework.
Your personal data will be part of a list of contact details shared internally amongst the staff of Fecc for the purpose of contacting you in the future in the context of Fecc’s activities. If you do not agree with this, please contact the Controller by using the Contact Information below and by explicitly specifying your request.
7. Contact Information
In case you wish to verify which personal data is stored on your behalf by the responsible controller, modified, corrected, or deleted, or if you have questions regarding the organisation of the Congress, or concerning any information processed in the context of the Congress, or on your rights, feel free to contact the support team, operating under the responsibility of the Controller, using the following contact information:
European Association of Chemical Distributors (Fecc)
Rue de Luxembourg 16B
1000 Brussels, Belgium
Phone: +32 2 679 02 60
Remarks or complaints can also be addressed to the following email address email@example.com.