PRIVACY STATEMENT & DATA PROTECTION
FECC Annual Congress 2019
1. Online registration relating to "FECC Annual Congress 2019” taking place in Sitges, Barcelona from 12 to 14 June 2019.
personal data as contained in this online registration system will be collected
and further processed for the purposes detailed hereafter under Point 2. The
relevant processing operations thereof and the Congress are under the
responsibility of the FECC Annual Congress Organising team, acting as the
The meeting is organised FECC in cooperation with Tipik Communication Agency (Tipik).
2. What personal information do we collect, for what purpose and through which technical means?
The personal data
collected and further processed:
· data necessary for the organisation and management of the meetings, such as gender (needed for the right title)/name/surname/profession/organisational affiliation/ postal and e-mail addresses/ phone number
· photographs/pictures,presentations, audio and video recording of speakers and participants
· feedback and information submitted by participants via the event mobile application during the event (e.g. responses to survey questions, feedback, listed under the participant’s name, etc.). Theymay be published during the meeting. Feedback and information may further be collated in an anonymised format in the framework of FECC in follow-up to the event.
The purpose of the
processing of personal data performed in the context of the Congress is the management
and organisation of the Congressincluding management of:
lists for contacts, invitations, participants, distribution of participants list to event participants (name, organisation, email address) via the online event application, publication of participants list (name and organisation) as part of the Congress report, reports,audio-visual recording, distribution of reports, feedback on reports, meeting follow-up, follow-up meetings, follow-up actions, news,publications, photographs/pictures,presentations,mobile application to facilitate communication and networking during the event,audio and video recording of speakers and participants,publicationon the internet and intranet.
control and/or delete cookies as you wish – for details, see http://www.AboutCookies.org.
3. Who has access to your information and to whom is it disclosed?
Some of your personal
data (first name, last name,
organisation,pictures, video recording) will be published on the web (https://www.fecc.org/events/annual-congress and https://www.fecc-congress.com/) and some
will be available for participants via the mobile application (first name, last
name, organisation). If you do not agree with this publication of your personal
data, please opt-out where required or inform the data controller by using
theContact Information below and explicitly specifying your request.
In the conferences
webcast portal, data such asfirst name, last name, profile, picture,short CVof
a speaker and presentation(s) if provided by the speaker, may be indicated in
the portal. No personal data is added for interventions which are not indicated
in the programme (e.g. questions from the public).
Access to personal
data as well as all information collected in the context of this Congressand
the organisation thereof, is only granted through UserID/Password to a defined
population of users, without prejudice to a possible transmission to the bodies
in charge of a monitoring or inspection task in accordance with Community
legislation. These users typically are: the moderator of the Congress,
supported by a team in the operational services inside FECC and Tipik Communication
Agency acting as processors. In order tofacilitate contacts among event
participants, a contact list of participants is shared between attendees.
No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned.
4. How do we protect and safeguard your information?
The collected personal data and all information related to the above-mentioned meeting are stored on the servers ofFECC, the operations of which abide byFECC's security decisions and provisions.
on the internet/intranet might be stored on servers of external contractors
abiding by the necessary security provisions.
Access to all collected personal data related to the above-mentioned meeting is only possible to the above described populations with a UserID/Password.
5. How can you verify, modify or delete your information?
In case you want to verify which personal data is stored on your behalf by the responsible controller, have it modified respectivelycorrected or deleted, please contact the organisers by using the Contact Information below and by explicitly specifying your request.
Special attention is drawn to the consequences of a request for deletion, in which case any trace to be able to contact you will be lost.
6. How long do we keep your data?
Personal data is kept as long as follow-up actions to the Congressare necessary with regard to the purpose(s) of the processing of personal data as well as for the Congress and its related management. All personal data will generally be deleted from databases 10 years after the last action in relation to the Congress.Reports containing personal data will be archived according to the relevantFECC's legal framework.
Your personal data will be part of a list of contact details shared internally amongst the staff ofFECCfor the purpose of contacting you in the future in the context of FECC's activities. If you do not agree with this, please contact the Controller by using the Contact Information below and by explicitly specifying your request.
7. Contact Information
In case you wish to verify which personal data is stored on your behalf by the responsible controller, modified, corrected, or deleted, or if you have questions regardingthe organisation of the Congress, or concerning any information processed in the context of the Congress, or on your rights, feel free to contact the support team, operating under the responsibility of the Controller, using the following contact information:
Fecc European Association of Chemical Distributors
Rue de Luxembourg 16B
1000 Brussels, Belgium
Phone: +32 2 679 02 68
Remarks or complaints can also be addressed to the following email address firstname.lastname@example.org.
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